GDPR or General Data Protection Regulation was found by the government to secure the privacy of European citizens from misusers. Any businesses maintaining a connection with European Union are strictly advised to compliant GDPR certification requirements and ensure the security. Regardless of the geographical location of the company, it is important to meet the requirements to conduct any form of business deals within the European Union.
This regulation has created a world-wide impact on businesses and the secured use of personal data of not only customers but also staffs and others. There will be audits conducted by approved organisations to check whether the companies follow the regulation. If any vulnerabilities or breaches are found, they may be sentenced to long-term suspension, penalties or huge fines.
In this recent years, unethical use of personal information has increased to an uncontrollable level. Information security is a milestone to be passed by an organisation to achieve better growth and trust. The breaches in the information system may cause the abduction of data and they may be used against the organisation, replicated or even get destructed.
To diminish these risks, the company or organisation should take serious measures and follow the GDPR rules. Serious breach reports can cause in the penalty of up to 4% of the company’s turnover. Installing a reliable framework to protect privacy is an important factor.
Hiring a certified Data Protection Officer will help your venture in this compliance process. A well-trained officer can help your organisation to overcome all the risky areas and install needed GDPR strategies. The Information Commissioner’s Office will be the organisation that will be auditing your organisation.
ICO has announced that certain certification bodies will be introduced for the organisations to approach for legal certification. These bodies will help you to go through the procedures of certification, which is valid for three years and needed to be renewed after the period.
The important fact is that certification is not the vital part, compliance is the overall concept. While ICO visits your company be sure to demonstrate your security system and the operational policies. The following are some of the proofs you can provide while these audits:
- GDPR rules followed while creating internal policies and procedures.
- Implementation of the created policies within the organisational
- Compliance of GDPR in the internal privacy policies
- External controls should also be included.
Every personal data of the users and employees should be documented. The source of these data and information, with the time and location of usage, should be documented as well. Every usage should be reported to the concerned person, and if any breaches occur, that should be reported as well.
The conditions and instructions given to the customers, while asking for information accessing, should be in simple and understandable form, instead of complex words. Everyone reading the terms and conditions should understand why and where their data is being used.
GDPR certification can be simply defined as compliance of the regulation with expert advice and in the supervision of a trained Data Protection Officer.